Finding the right words can make all the difference when communicating. Sometimes, “just so you know” is perfect—but other times, a slightly different phrasing can feel warmer, more thoughtful, or more professional. Using alternatives not only helps clarify your intent but also adds a personal touch, ensuring your message resonates with care and consideration.
Whether you’re writing to a colleague, friend, or family member, having a variety of phrases at your disposal allows you to express information clearly and kindly.
Here are 30 alternatives to “just so you know”, complete with explanations, examples, and tips for best use.
What Does “just so you know” Mean?
Definition: “Just so you know” is a phrase used to provide information to someone, often as a heads-up, without demanding action.
Explanation: It signals awareness or alerts the listener to something important, neutral, or potentially surprising.
Scenario Example: Just so you know, the meeting has been moved to 3 PM.
Best Use: Casual or semi-formal conversations when you want to inform someone politely.
Tone: Neutral, informative, and sometimes casual.
Additional Notes: Can be overused in professional emails—consider more formal alternatives.
Is It Professional/Polite to Say “just so you know”?
Yes, it can be professional, but tone matters. In casual conversations, it’s friendly and neutral. In professional settings, using alternatives like for your awareness or please note might feel more polished and respectful.
Pros: Friendly, quick, casual, neutral. Cons: Can feel vague or overly casual in formal contexts.
Synonyms For ‘just so you know’
- For Your Information (FYI)
- For Your Awareness
- In Case You Didn’t Know
- Just to Inform You
- Just to Let You Know
- For Your Consideration
- Just a Heads-Up
- I Wanted to Let You Know
- For Your Reference
- Thought You Should Know
- I’d Like to Inform You
- Please Note
- Bringing to Your Attention
- Just a Quick Note
- As a Reminder
- To Keep You in the Loop
- Just So You’re Aware
- For Your Attention
- To Inform You
- Heads-Up
- For Your Perusal
- Just to Keep You Posted
- Wanted to Give You a Heads-Up
- For Your Guidance
- FYI Only
- As an Update
- For Clarity
- To Bring You Up to Speed
- In Case It Helps
- Just a Quick FYI
1. For Your Information (FYI)
Definition: Used to share facts or updates with someone.
Explanation: Common in workplace emails and messages. Signals that the information is provided for awareness, not action.
Scenario Example: FYI, the project deadline has been extended to Friday.
Best Use: Workplace emails, reports, or casual team updates.
Tone: Neutral, professional, polite.
Additional Notes: Avoid overusing in sensitive situations—it can feel dismissive.
2. For Your Awareness
Definition: A slightly more formal version of “just so you know.”
Explanation: Emphasizes that the recipient should be aware but not necessarily act.
Scenario Example: For your awareness, the client has requested changes to the proposal.
Best Use: Professional communication, status updates.
Tone: Polite, professional.
Additional Notes: Useful for emails to managers or stakeholders.
3. In Case You Didn’t Know
Definition: Casual way to inform someone of something they may not be aware of.
Explanation: Friendly, informal; often used in conversations.
Scenario Example: In case you didn’t know, the café closes early on Sundays.
Best Use: Conversations with friends or colleagues you know well.
Tone: Casual, friendly.
Additional Notes: Can be playful but avoid sounding condescending.
4. Just to Inform You
Definition: Straightforward phrasing for giving information.
Explanation: Slightly more formal than “just so you know,” good for professional settings.
Scenario Example: Just to inform you, the invoices have been sent.
Best Use: Emails, memos, or updates requiring a polite tone.
Tone: Neutral, polite.
Additional Notes: Clear, concise, safe for most contexts.
5. Just to Let You Know
Definition: Friendly way of providing information casually.
Explanation: Often used in verbal communication or informal texts.
Scenario Example: Just to let you know, I’ll be working from home tomorrow.
Best Use: Friends, colleagues, or informal messages.
Tone: Casual, warm.
Additional Notes: Softens the message, feels considerate.
6. For Your Consideration
Definition: Offering information for someone to think about.
Explanation: Professional, often used when suggesting ideas or decisions.
Scenario Example: For your consideration, here’s a draft of the new marketing plan.
Best Use: Business proposals, suggestions, reports.
Tone: Professional, courteous.
Additional Notes: Adds respect and deference.
7. Just a Heads-Up
Definition: Informal warning or notice.
Explanation: Prepares someone for something in a casual, friendly manner.
Scenario Example: Just a heads-up, traffic is bad on Main Street today.
Best Use: Friends, coworkers, casual alerts.
Tone: Friendly, casual.
Additional Notes: Conveys thoughtfulness and consideration.
8. I Wanted to Let You Know
Definition: Polite way to give someone information.
Explanation: Shows intentionality and care in sharing information.
Scenario Example: I wanted to let you know that the report has been approved.
Best Use: Professional or personal communication.
Tone: Warm, considerate.
Additional Notes: Conveys thoughtfulness.
9. For Your Reference
Definition: Provides information for someone’s records or future use.
Explanation: Common in business documents, emails, or memos.
Scenario Example: For your reference, attached is last month’s sales report.
Best Use: Formal communications or documentation.
Tone: Professional, neutral.
Additional Notes: Suitable for emails, reports, or shared files.
10. Thought You Should Know
Definition: Casual way to indicate important information.
Explanation: Friendly, sometimes urgent; shows concern.
Scenario Example: Thought you should know that the schedule has changed.
Best Use: Informal messages, texts, or conversations.
Tone: Friendly, considerate.
Additional Notes: Can be slightly urgent or serious depending on context.
11. I’d Like to Inform You
Definition: Formal way to provide information politely.
Explanation: Suitable for letters, emails, or official communication.
Scenario Example: I’d like to inform you that your application has been approved.
Best Use: Professional correspondence.
Tone: Formal, polite.
Additional Notes: Best for official announcements.
12. Please Note
Definition: Professional instruction to pay attention to information.
Explanation: Direct but polite; emphasizes awareness.
Scenario Example: Please note that the office will be closed on Friday.
Best Use: Workplace emails, announcements, notices.
Tone: Polite, formal.
Additional Notes: Avoid overusing in casual conversation.
13. Bringing to Your Attention
Definition: Highlights something important or noteworthy.
Explanation: Professional and polite, draws focus to details.
Scenario Example: Bringing to your attention the revised budget numbers.
Best Use: Reports, professional updates, memos.
Tone: Polite, formal.
Additional Notes: Signals importance without sounding demanding.
14. Just a Quick Note
Definition: Informal, brief informational message.
Explanation: Friendly, casual communication, often in emails.
Scenario Example: Just a quick note to say the files are ready.
Best Use: Informal emails or messages.
Tone: Casual, friendly.
Additional Notes: Works well in short, conversational emails.
15. As a Reminder
Definition: Gently reminds someone of information.
Explanation: Useful when info was shared earlier but may need repeating.
Scenario Example: As a reminder, the meeting starts at 10 AM.
Best Use: Friendly reminders or professional follow-ups.
Tone: Polite, neutral.
Additional Notes: Avoid sounding nagging—keep it brief.
Also Read This: 30 Other Ways to Say ‘It Was Nice Talking to You’ (With Examples)
16. To Keep You in the Loop
Definition: Casual phrase for sharing updates.
Explanation: Common in team environments to ensure everyone is informed.
Scenario Example: To keep you in the loop, the client approved the proposal.
Best Use: Teams, informal work updates.
Tone: Friendly, professional-casual.
Additional Notes: Encourages inclusivity.
17. Just So You’re Aware
Definition: Neutral, slightly formal variation of “just so you know.”
Explanation: Polite, used in professional or casual communication.
Scenario Example: Just so you’re aware, the system will undergo maintenance tonight.
Best Use: Workplace or casual messages needing clarity.
Tone: Neutral, polite.
Additional Notes: Softens the alert.
18. For Your Attention
Definition: Professional phrase to highlight key information.
Explanation: Often used in memos, emails, or official notices.
Scenario Example: For your attention: updated safety protocols.
Best Use: Workplace or formal communication.
Tone: Formal, respectful.
Additional Notes: Signals importance.
19. To Inform You
Definition: Simple, professional way to communicate information.
Explanation: Neutral and polite; often in business contexts.
Scenario Example: To inform you, the shipment has been delayed.
Best Use: Official emails or formal announcements.
Tone: Polite, professional.
Additional Notes: Clear and concise.
20. Heads-Up
Definition: Casual warning or notice about upcoming events.
Explanation: Prepares someone for something; informal.
Scenario Example: Heads-up: the meeting may run late.
Best Use: Friends, coworkers, informal messages.
Tone: Friendly, casual.
Additional Notes: Can indicate urgency or thoughtfulness.
21. For Your Perusal
Definition: Professional phrase suggesting the recipient reviews information.
Explanation: Polite and formal, often in emails or documents.
Scenario Example: For your perusal, attached is the draft contract.
Best Use: Formal communication, legal or corporate contexts.
Tone: Formal, professional.
Additional Notes: Adds sophistication.
22. Just to Keep You Posted
Definition: Informal way to provide updates.
Explanation: Friendly, keeps recipient informed of progress.
Scenario Example: Just to keep you posted, the team finished the draft today.
Best Use: Friends, colleagues, casual updates.
Tone: Friendly, warm.
Additional Notes: Emphasizes ongoing updates.
23. Wanted to Give You a Heads-Up
Definition: Informal phrase to alert someone.
Explanation: Friendly, signals advance notice.
Scenario Example: Wanted to give you a heads-up, the roads are closed ahead.
Best Use: Informal conversations or messages.
Tone: Casual, friendly.
Additional Notes: Shows consideration.
24. For Your Guidance
Definition: Professional phrase offering info for decision-making.
Explanation: Used when sharing information to assist someone’s action.
Scenario Example: For your guidance, I’ve attached the report summary.
Best Use: Emails, formal instructions, mentorship.
Tone: Professional, polite.
Additional Notes: Indicates respect for the recipient’s role.
25. FYI Only
Definition: Indicates information is for awareness, not action.
Explanation: Casual, common in workplace emails.
Scenario Example: FYI only: the new policy takes effect next month.
Best Use: Emails, memos, team messages.
Tone: Neutral, casual-professional.
Additional Notes: Helps prevent misinterpretation as an action request.
26. As an Update
Definition: Provides a status report or new information.
Explanation: Often used in professional and project-related contexts.
Scenario Example: As an update, the client approved the budget proposal.
Best Use: Emails, reports, project updates.
Tone: Neutral, professional.
Additional Notes: Emphasizes currency of information.
27. For Clarity
Definition: Offers information to remove confusion.
Explanation: Professional, polite, ensures understanding.
Scenario Example: For clarity, the meeting is scheduled for 2 PM, not 3 PM.
Best Use: Emails, memos, instructions.
Tone: Polite, explanatory.
Additional Notes: Avoid sounding condescending; keep tone neutral.
28. To Bring You Up to Speed
Definition: Informal phrase to provide context or updates.
Explanation: Friendly, often used in team or casual work conversations.
Scenario Example: To bring you up to speed, the project deadline moved to Friday.
Best Use: Team meetings, casual updates.
Tone: Friendly, professional-casual.
Additional Notes: Emphasizes inclusivity and teamwork.
29. In Case It Helps
Definition: Suggests information may be useful, optional.
Explanation: Polite and considerate, not demanding action.
Scenario Example: In case it helps, here’s the template for the report.
Best Use: Personal, professional, or friendly communication.
Tone: Polite, helpful.
Additional Notes: Shows thoughtfulness.
30. Just a Quick FYI
Definition: Informal and friendly notice.
Explanation: Combines casual brevity with awareness sharing.
Scenario Example: Just a quick FYI, the team finished the presentation.
Best Use: Colleagues, friends, casual updates.
Tone: Casual, friendly.
Additional Notes: Great for emails, chats, or texts.
Conclusion
Using alternatives to just so you know allows you to express care, clarity, and professionalism. From casual and friendly to formal and polite, these 30 options help you communicate effectively while adjusting the tone to your audience. Selecting the right phrase ensures your messages feel thoughtful, considerate, and impactful.
FAQs
1. Is “just so you know” informal?
Yes, it’s casual but can be used professionally depending on tone and context.
2. What is a professional alternative?
For your awareness, please note, or for your consideration are professional options.
3. Can I use these phrases in emails?
Absolutely! Choose based on audience, formality, and tone.
4. Are there casual alternatives for friends?
Yes—just a heads-up, thought you should know, and to keep you in the loop are friendly options.
5. How do I avoid sounding condescending?
Use polite, neutral phrasing and consider context; avoid phrases that imply the recipient “should know better.”
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