Finding the right words in an email can make all the difference. While “Please be advised” is polite and formal, it can sometimes sound distant or impersonal. When we communicate—especially in professional settings—how we say things reflects not just our message, but our care, tone, and respect for the reader.
That’s why having a variety of ways to express the same idea helps your writing feel more thoughtful, warm, and human. Below, you’ll find 30 meaningful alternatives to “Please be advised,” each with examples, usage notes, and the tone it conveys—so you can choose one that fits perfectly with your message.
What Does “Please Be Advised” Mean?
Definition: “Please be advised” is a formal expression used to inform someone of important information or instructions.
Detailed Explanation: It’s commonly found in business emails, legal documents, or official notices. The phrase implies that what follows is something the reader should pay attention to or act upon.
Scenario Example:
“Please be advised that our office will be closed on Friday due to maintenance.”
Best Use: When you need to communicate a policy, update, or warning in a professional tone.
Tone: Formal, polite, but somewhat distant.
Additional Notes: Though polite, it can sound overly bureaucratic in casual or everyday workplace emails. That’s why alternatives with a friendlier or clearer tone can be more effective.
Is It Professional/Polite to Say “Please Be Advised”?
Yes—“Please be advised” is professional and polite, especially in formal correspondence. However, it’s best suited for official or sensitive contexts, not for everyday office communication.
When it works well:
- Legal or compliance emails
- Policy updates
- Warnings or alerts
When it feels stiff:
- Team communication
- Internal updates
- Friendly or collaborative messages
A softer alternative can help you connect better and keep your tone approachable while maintaining professionalism.
Pros and Cons of Using “Please Be Advised”
Pros:
- Sounds polite and formal
- Creates a sense of authority and clarity
- Works well for official communication
Cons:
- Can sound cold or robotic
- May create emotional distance in the message
- Has become overused and generic
Synonyms For“Please Be Advised”
- Kindly note that
- Please note that
- Be informed that
- Just a heads-up that
- Please keep in mind that
- For your awareness
- Kindly be informed that
- Please take note that
- I’d like to let you know that
- Please be aware that
- I’d like to inform you that
- You are advised to
- Please remember that
- For your information
- Just wanted to let you know that
- We would like to inform you that
- Please take into consideration that
- Kindly be reminded that
- I want to bring to your attention that
- Allow me to inform you that
- We’d like to bring to your attention
- This is to inform you that
- Please note
- Kindly take note of
- Please keep me posted about
- You might want to know that
- Allow me to mention that
- I’d like to highlight that
- I’d like to point out that
- It’s important to note that
1. Kindly Note That
Definition: A polite and gentle way to draw attention to information.
Detailed Explanation: “Kindly note that” feels softer and more considerate than “Please be advised.” It adds warmth while maintaining professionalism.
Scenario Example:
“Kindly note that the meeting has been moved to 2:00 PM tomorrow.”
Best Use: When communicating updates, changes, or reminders.
Tone: Polite, warm, professional.
Additional Notes: Perfect for client or internal communication where you want to stay respectful yet personable.
2. Please Note That
Definition: A straightforward way to highlight important information.
Detailed Explanation: Similar to “please be advised,” but it sounds less formal and more conversational.
Scenario Example:
“Please note that the report is due by the end of the week.”
Best Use: When you need to stress a deadline or reminder.
Tone: Polite and clear.
Additional Notes: Good for both formal and semi-formal settings.
3. Be Informed That
Definition: A direct way to deliver factual information.
Detailed Explanation: Used often in official letters, but it sounds a bit older or formal in tone.
Scenario Example:
“Be informed that your application is currently under review.”
Best Use: For notices or official correspondence.
Tone: Formal and authoritative.
Additional Notes: Use in government or legal contexts, not casual office emails.
4. Just a Heads-Up That
Definition: A friendly and casual way to share an alert or update.
Detailed Explanation: This phrase feels natural and conversational, ideal for informal work chats.
Scenario Example:
“Just a heads-up that the server will be down for maintenance tonight.”
Best Use: Team messages or quick updates.
Tone: Friendly, casual, and considerate.
Additional Notes: Avoid in legal or official communication.
5. Please Keep in Mind That
Definition: Encourages awareness of important details.
Detailed Explanation: A thoughtful phrase that combines clarity with empathy.
Scenario Example:
“Please keep in mind that travel reimbursement forms are due by Monday.”
Best Use: When giving gentle reminders.
Tone: Caring and professional.
Additional Notes: Shows you value the recipient’s attention and cooperation.
6. For Your Awareness
Definition: A formal yet concise phrase used to pass along key information.
Detailed Explanation: Often used in corporate communication to inform without requiring action.
Scenario Example:
“For your awareness, the client has updated their contact details.”
Best Use: Forwarding updates or FYI-style notes.
Tone: Neutral and professional.
Additional Notes: Ideal for informative but non-urgent communication.
7. Kindly Be Informed That
Definition: A courteous variation of “be informed.”
Detailed Explanation: Adds a layer of politeness while keeping a professional tone.
Scenario Example:
“Kindly be informed that our policy terms have changed.”
Best Use: When sharing important or sensitive updates.
Tone: Formal, polite, and diplomatic.
Additional Notes: Widely used in customer service or HR communication.
8. Please Take Note That
Definition: Directs attention to important details.
Detailed Explanation: A polite yet clear way to emphasize essential information.
Scenario Example:
“Please take note that late submissions will not be accepted.”
Best Use: Deadlines, policies, or important instructions.
Tone: Firm yet courteous.
Additional Notes: Avoid overuse to prevent sounding repetitive.
9. I’d Like to Let You Know That
Definition: A personal and conversational way to introduce news or updates.
Detailed Explanation: This phrase makes your message feel personal and approachable.
Scenario Example:
“I’d like to let you know that your appointment has been confirmed.”
Best Use: Client updates or one-on-one emails.
Tone: Warm and engaging.
Additional Notes: Perfect for building rapport with recipients.
10. Please Be Aware That
Definition: Similar to “please be advised,” but softer in tone.
Detailed Explanation: Communicates awareness without sounding overly official.
Scenario Example:
“Please be aware that the parking area will be closed after 6 PM.”
Best Use: General announcements or notices.
Tone: Polite, informative, slightly formal.
Additional Notes: Appropriate in both professional and semi-formal contexts.
11. I’d Like to Inform You That
Definition: A polite and professional way to deliver information or updates.
Detailed Explanation: This phrase sounds formal yet personal, showing courtesy while maintaining a businesslike tone.
Scenario Example:
“I’d like to inform you that your request has been successfully processed.”
Best Use: When sharing status updates or confirmations.
Tone: Professional, polite, and calm.
Additional Notes: Excellent for customer communication or HR correspondence.
12. You Are Advised To
Definition: A formal phrase used to recommend or instruct an action.
Detailed Explanation: Often used in official memos, legal notices, or compliance-related emails, this phrase gives guidance rather than information.
Scenario Example:
“You are advised to review the updated security guidelines immediately.”
Best Use: When giving instructions or recommendations.
Tone: Formal, directive.
Additional Notes: Avoid in friendly messages—it may sound too stern.
13. Please Remember That
Definition: A gentle way to remind someone of a key point.
Detailed Explanation: Adds warmth and shows empathy, making it feel like you care about the recipient’s success.
Scenario Example:
“Please remember that timesheets must be submitted before Friday.”
Best Use: Reminders or follow-up messages.
Tone: Kind, supportive, and professional.
Additional Notes: Works beautifully in team communication.
14. For Your Information
Definition: A concise and neutral way to share details.
Detailed Explanation: Also known as “FYI,” it’s ideal for internal or quick communication that doesn’t require action.
Scenario Example:
“For your information, the vendor has changed their payment process.”
Best Use: Sharing updates that need awareness, not response.
Tone: Neutral, informative.
Additional Notes: Avoid overusing “FYI” in formal writing—spell it out for professionalism.
15. Just Wanted to Let You Know That
Definition: Friendly and conversational way to pass along information.
Detailed Explanation: It’s soft and human, often used in team or client communication to create a personal touch.
Scenario Example:
“Just wanted to let you know that the designs are ready for review.”
Best Use: Internal updates, friendly messages.
Tone: Warm, informal, personable.
Additional Notes: Avoid in legal or policy messages—too casual for those.
16. We Would Like to Inform You That
Definition: A formal, collective expression used by companies or organizations.
Detailed Explanation: Often used in official announcements or customer service emails from a team or company.
Scenario Example:
“We would like to inform you that your account has been successfully renewed.”
Best Use: Official customer or client updates.
Tone: Formal yet courteous.
Additional Notes: Keeps a professional brand tone in written communication.
17. Please Take Into Consideration That
Definition: Encourages readers to keep something important in mind.
Detailed Explanation: It’s more thoughtful and less commanding than “Please be advised,” promoting understanding.
Scenario Example:
“Please take into consideration that the pricing may vary by region.”
Best Use: When explaining exceptions or adjustments.
Tone: Respectful, diplomatic.
Additional Notes: Good for delicate business communication.
18. Kindly Be Reminded That
Definition: A formal yet polite reminder about a known matter.
Detailed Explanation: This expression conveys respect and professionalism, ideal for follow-ups.
Scenario Example:
“Kindly be reminded that your payment is due tomorrow.”
Best Use: Reminders, due dates, or compliance notices.
Tone: Polite, formal.
Additional Notes: Works well for international or cross-cultural emails.
19. I Want to Bring to Your Attention That
Definition: A clear and polite way to emphasize an issue or detail.
Detailed Explanation: Shows that the writer is being careful and considerate while raising awareness.
Scenario Example:
“I want to bring to your attention that there has been a delay in shipment.”
Best Use: Highlighting problems or changes.
Tone: Respectful and serious.
Additional Notes: Suitable for sensitive or corrective communication.
20. Allow Me to Inform You That
Definition: A courteous phrase often used in formal letters.
Detailed Explanation: Adds elegance and humility to an official message.
Scenario Example:
“Allow me to inform you that your contract renewal is pending approval.”
Best Use: Formal or semi-formal notices.
Tone: Polite, refined.
Additional Notes: Ideal for executive or diplomatic correspondence.
Also Read Thisl : 30 Other Ways to Say “Thinking of You” (With Examples)
21. We’d Like to Bring to Your Attention
Definition: A polite collective way to raise awareness.
Detailed Explanation: Shows professionalism and care, often used by organizations to communicate respectfully.
Scenario Example:
“We’d like to bring to your attention the updated terms of service.”
Best Use: Announcements and notices.
Tone: Formal and professional.
Additional Notes: Balances authority and courtesy.
22. This Is to Inform You That
Definition: A traditional way to provide official information.
Detailed Explanation: Used in letters, HR notices, and legal correspondence, this phrase conveys seriousness.
Scenario Example:
“This is to inform you that your leave request has been approved.”
Best Use: Official or administrative communication.
Tone: Formal, direct.
Additional Notes: Still widely used in professional environments.
23. Please Note
Definition: A shortened and friendlier version of “Please be advised.”
Detailed Explanation: Keeps things simple while maintaining politeness.
Scenario Example:
“Please note, the office will close early today.”
Best Use: Quick reminders or short updates.
Tone: Polite, simple, semi-formal.
Additional Notes: Universally acceptable in emails.
24. Kindly Take Note Of
Definition: A courteous way to highlight details that require attention.
Detailed Explanation: Adds gentleness while keeping the message clear.
Scenario Example:
“Kindly take note of the revised delivery schedule.”
Best Use: Important reminders or instructions.
Tone: Respectful and kind.
Additional Notes: Works perfectly in multicultural communication.
25. Please Keep Me Posted About
Definition: Invites updates or ongoing awareness.
Detailed Explanation: Encourages open communication while showing involvement.
Scenario Example:
“Please keep me posted about any changes to the project timeline.”
Best Use: Collaborative or ongoing discussions.
Tone: Warm, engaging, and cooperative.
Additional Notes: Ideal for team or client relationships.
26. You Might Want to Know That
Definition: A gentle and conversational way to share something important.
Detailed Explanation: Makes your email feel helpful, not authoritative.
Scenario Example:
“You might want to know that the new software version is now available.”
Best Use: Friendly reminders or soft updates.
Tone: Casual, friendly.
Additional Notes: Avoid in formal documentation.
27. Allow Me to Mention That
Definition: A polite preface for sharing a note or update.
Detailed Explanation: Adds grace to your writing, especially when addressing superiors.
Scenario Example:
“Allow me to mention that the report has been submitted for your review.”
Best Use: Professional discussions and reports.
Tone: Polite, refined.
Additional Notes: Works best in formal communication.
28. I’d Like to Highlight That
Definition: Draws attention to a specific point or concern.
Detailed Explanation: Emphasizes importance while maintaining respect.
Scenario Example:
“I’d like to highlight that this feature is still in testing.”
Best Use: Clarifications or critical notes.
Tone: Professional, attentive.
Additional Notes: Good for team or management updates.
29. I’d Like to Point Out That
Definition: Gently emphasizes an important fact.
Detailed Explanation: Helps clarify or remind someone of details respectfully.
Scenario Example:
“I’d like to point out that the document was shared yesterday.”
Best Use: When correcting or clarifying information.
Tone: Polite, assertive.
Additional Notes: Helps maintain professionalism in disagreements.
30. It’s Important to Note That
Definition: A persuasive way to underline significance.
Detailed Explanation: Adds importance and seriousness without sounding demanding.
Scenario Example:
“It’s important to note that refunds may take up to seven business days.”
Best Use: Highlighting key terms, conditions, or rules.
Tone: Professional, informative.
Additional Notes: Balances authority and empathy perfectly.
Conclusion
Words have power—especially in professional communication. While “Please be advised” is perfectly acceptable, using more personal, warm, and thoughtful alternatives can make your emails sound human, not robotic. Whether you’re sending reminders, sharing updates, or delivering news, choosing the right phrase helps your reader feel respected and valued.
So next time you start typing “Please be advised,” try one of these 30 alternatives—you’ll be amazed how much more approachable and effective your message feels.
FAQs
1. Is “Please be advised” outdated?
Not entirely, but it can sound stiff or overly formal in casual communication.
2. What’s the most polite alternative?
“Kindly note that” or “Please be aware that” strike the perfect balance between polite and approachable.
3. Can I use “Please be advised” in an email to my boss?
Yes, but consider your tone—“Please note that” may sound friendlier and equally professional.
4. What’s the most casual alternative?
“Just a heads-up that” or “I just wanted to let you know that” work well in friendly team settings.
5. What’s best for formal business writing?
Use “This is to inform you that”, “We would like to inform you that”, or “Kindly be informed that” for a polished tone.
“Emma Rose at Grammar Synonyms is your go-to expert for everything related to language and expression. Whether you’re refining your grammar, searching for the perfect synonym, or looking for creative ways to improve your writing, Emma Rose provides the tools and inspiration you need. With a wide range of resources designed to elevate your communication, Grammar Synonyms helps you find just the right words to make every sentence shine.
