Choosing the right words can make a big difference in how your message is received. While “please note” is common in professional communication, sometimes it feels a bit formal or impersonal. Using thoughtful alternatives can help your message feel warmer, more engaging, and meaningful.
Whether you’re writing emails, memos, or messages, these variations can help you convey the same intent while showing care and consideration.
What Does “please note” Mean?
Definition: “Please note” is a polite way to draw attention to important information.
Detailed Explanation: It signals to the reader that the following information is significant or requires their attention.
Scenario Examples:
- “Please note that the meeting has been rescheduled to 3 PM.”
- “Please note, all submissions must be sent before Friday.”
Best Use: Formal or semi-formal written communication where highlighting key information is essential.
Tone: Polite, professional.
Additional Notes: Overuse can make emails feel repetitive; alternatives can soften or personalize the message.
Is It Professional/Polite to Say “please note”?
Yes, it is professional and polite. However, it can sometimes feel stiff or impersonal, especially in casual communication. Using alternatives like “just a heads up” or “kindly be aware” can make messages feel more conversational and thoughtful.
Pros or Cons
Pros:
- Clear and direct
- Signals important information
- Professional
Cons:
- Can sound cold or repetitive
- Might seem overly formal in casual contexts
- Alternatives can improve warmth and engagement
Synonyms For ‘Please Note’
- Kindly be advised
- For your information
- Just a heads up
- Kindly take note
- Be advised
- Take note
- For your awareness
- Please be aware
- For your attention
- Please be informed
- Let me bring to your attention
- Note that
- It’s important to mention
- Do note
- Worth noting
- As a reminder
- Pay attention to
- Allow me to highlight
- Please consider
- For your perusal
- Be mindful of
- I would like to point out
- Please observe
- Let me inform you
- Heads up
- Kindly note
- Take into consideration
- Please acknowledge
- Please keep in mind
- I’d like to draw your attention to
1. Kindly be advised
Definition: A polite way to inform someone about important information.
Detailed Explanation: Slightly more formal than “please note,” often used in professional emails.
Scenario Examples:
- “Kindly be advised that the office will be closed tomorrow.”
- “Kindly be advised that the report is due by 5 PM.”
Best Use: Professional communication, email notices.
Tone: Formal, courteous.
Additional Notes: Works well in legal, corporate, or HR correspondence.
2. For your information
Definition: Used to share information without necessarily requiring action.
Detailed Explanation: Keeps communication neutral while delivering necessary details.
Scenario Examples:
- “For your information, the new policy takes effect next week.”
- “For your information, all team members have submitted their reports.”
Best Use: Professional updates, informational emails.
Tone: Neutral, informative.
Additional Notes: Less directive than “please note.”
3. Just a heads up
Definition: Informal warning or alert about something.
Detailed Explanation: Friendly and conversational alternative to “please note.”
Scenario Examples:
- “Just a heads up, the website will be down for maintenance tonight.”
- “Just a heads up, the client meeting has been moved.”
Best Use: Casual professional or peer communication.
Tone: Friendly, informal.
Additional Notes: Adds a personal touch, especially among colleagues.
4. Kindly take note
Definition: Polite request to acknowledge information.
Detailed Explanation: Combines courtesy with a gentle instruction to pay attention.
Scenario Examples:
- “Kindly take note that the office timings have changed.”
- “Kindly take note of the updated guidelines attached.”
Best Use: Formal emails, announcements, corporate communication.
Tone: Courteous, professional.
Additional Notes: Slightly more formal than “please note.”
5. Be advised
Definition: Direct instruction to pay attention to information.
Detailed Explanation: Concise and authoritative, often used in formal contexts.
Scenario Examples:
- “Be advised that the contract deadline is next Monday.”
- “Be advised of the changes in the schedule.”
Best Use: Professional alerts, formal notices.
Tone: Formal, firm.
Additional Notes: Can sound strict if used in casual emails.
6. Take note
Definition: Instruction to pay attention or remember something.
Detailed Explanation: Slightly less formal than “please note,” versatile in tone.
Scenario Examples:
- “Take note of the new safety procedures.”
- “Take note that lunch will be provided at 1 PM.”
Best Use: Both professional and semi-formal communication.
Tone: Neutral to firm.
Additional Notes: Works well in presentations or instructions.
7. For your awareness
Definition: Provides important information without demanding action.
Detailed Explanation: Focused on informing rather than instructing.
Scenario Examples:
- “For your awareness, the system update is scheduled tonight.”
- “For your awareness, all project files are now uploaded.”
Best Use: Informative emails, updates.
Tone: Neutral, professional.
Additional Notes: Softens the directive nature of “please note.”
8. Please be aware
Definition: Polite way to ensure someone acknowledges important information.
Detailed Explanation: Slightly less formal than “kindly be advised,” but still professional.
Scenario Examples:
- “Please be aware that the parking lot is closed today.”
- “Please be aware of the new software update.”
Best Use: Emails, memos, notices.
Tone: Polite, professional.
Additional Notes: Friendly yet clear.
9. For your attention
Definition: Used to direct focus toward specific information.
Detailed Explanation: Common in formal business writing and reports.
Scenario Examples:
- “For your attention: the revised proposal is attached.”
- “For your attention, please review the budget summary.”
Best Use: Formal correspondence, reporting.
Tone: Professional, directive.
Additional Notes: Signals importance without being aggressive.
10. Please be informed
Definition: Formal way to make someone aware of something.
Detailed Explanation: Similar to “please note,” but slightly more authoritative.
Scenario Examples:
- “Please be informed that your request has been approved.”
- “Please be informed of the upcoming maintenance schedule.”
Best Use: Corporate emails, notifications.
Tone: Formal, informative.
Additional Notes: Common in HR, legal, and official notices.
11. Let me bring to your attention
Definition: A polite way to highlight important information.
Detailed Explanation: Draws focus to something that the reader might need to act on or remember.
Scenario Examples:
- “Let me bring to your attention that the report deadline has been moved to Friday.”
- “Let me bring to your attention the changes in the policy document.”
Best Use: Professional emails, team communications, or memos.
Tone: Polite, professional.
Additional Notes: Adds a slightly personal touch, making it more engaging than “please note.”
12. Note that
Definition: A concise way to ask someone to acknowledge information.
Detailed Explanation: Short, direct, and effective in both formal and semi-formal settings.
Scenario Examples:
- “Note that all submissions must be completed by 5 PM.”
- “Note that the office will be closed next Monday.”
Best Use: Quick emails, bullet-pointed notices, or instructions.
Tone: Neutral, informative.
Additional Notes: Works well for brief or direct communication.
13. It’s important to mention
Definition: Signals that the following information is significant.
Detailed Explanation: Makes the reader aware of critical details politely.
Scenario Examples:
- “It’s important to mention that the server will be down for maintenance tonight.”
- “It’s important to mention that all team members should attend the meeting.”
Best Use: Professional communication with a slightly explanatory tone.
Tone: Polite, professional.
Additional Notes: Softens the directive nature of “please note.”
14. Do note
Definition: A polite instruction to pay attention.
Detailed Explanation: Slightly formal; works well in professional writing without being too stiff.
Scenario Examples:
- “Do note that the updated schedule is attached.”
- “Do note that this policy is effective immediately.”
Best Use: Emails, notifications, memos.
Tone: Professional, courteous.
Additional Notes: Often used in Indian English; common in formal communication.
15. Worth noting
Definition: Highlights something significant or interesting.
Detailed Explanation: Slightly informal but professional; draws attention to a detail.
Scenario Examples:
- “Worth noting, the project was completed ahead of schedule.”
- “Worth noting, the client requested additional features.”
Best Use: Emails, reports, presentations.
Tone: Informative, friendly.
Additional Notes: Adds a conversational tone.
16. As a reminder
Definition: A phrase used to gently remind someone about something.
Detailed Explanation: Softens the message, making it feel more courteous than “please note.”
Scenario Examples:
- “As a reminder, the team meeting is tomorrow at 10 AM.”
- “As a reminder, all expense reports are due by Friday.”
Best Use: Internal emails, team communications, or recurring notifications.
Tone: Friendly, polite.
Additional Notes: Ideal for follow-ups without sounding authoritative.
17. Pay attention to
Definition: Instruction to notice or focus on something.
Detailed Explanation: Direct, but can be softened depending on phrasing.
Scenario Examples:
- “Pay attention to the new safety protocols in the document.”
- “Pay attention to the deadlines mentioned in the schedule.”
Best Use: Instructions, team briefings, training emails.
Tone: Neutral to firm.
Additional Notes: Can feel strict if used repeatedly; best for instructional context.
Also Read This: 30 Other Ways to Say ‘Sorry I Missed Your Call’ (With Examples)
18. Allow me to highlight
Definition: Polite way to bring important information to the reader’s notice.
Detailed Explanation: Adds a friendly or collaborative tone to the communication.
Scenario Examples:
- “Allow me to highlight the changes in the budget report.”
- “Allow me to highlight the key points from today’s meeting.”
Best Use: Presentations, emails, collaborative discussions.
Tone: Courteous, professional.
Additional Notes: Makes the email feel personalized.
19. Please consider
Definition: A polite request to review or take note of something.
Detailed Explanation: Softens the message, asking the reader to acknowledge or act on the information.
Scenario Examples:
- “Please consider the attached proposal for your review.”
- “Please consider the revised guidelines before your next submission.”
Best Use: Professional, formal communication.
Tone: Polite, respectful.
Additional Notes: Adds deference to your message, useful in hierarchical communication.
20. For your perusal
Definition: Indicates that the reader should review the information carefully.
Detailed Explanation: Formal and often used in professional or legal contexts.
Scenario Examples:
- “Please find the attached report for your perusal.”
- “For your perusal, the updated contract is enclosed.”
Best Use: Corporate emails, legal or HR correspondence.
Tone: Formal, professional.
Additional Notes: Slightly old-fashioned but very polite.
21. Be mindful of
Definition: A polite way to ask someone to pay attention or be aware of something.
Detailed Explanation: Encourages consideration and awareness, rather than direct instruction.
Scenario Examples:
- “Be mindful of the deadlines when submitting your reports.”
- “Be mindful of the new parking regulations on campus.”
Best Use: Professional and semi-formal emails, reminders.
Tone: Polite, advisory.
Additional Notes: Softens the directive, making it more considerate.
22. I would like to point out
Definition: Polite phrase to draw attention to important information.
Detailed Explanation: Useful for highlighting details without sounding commanding.
Scenario Examples:
- “I would like to point out that the client has updated their requirements.”
- “I would like to point out the key changes in the report.”
Best Use: Emails, presentations, collaborative discussions.
Tone: Polite, professional.
Additional Notes: Works well when introducing critical details tactfully.
23. Please observe
Definition: Formal way to request that someone notices or takes note of something.
Detailed Explanation: Often used in professional or technical contexts to direct attention.
Scenario Examples:
- “Please observe the highlighted sections in the document.”
- “Please observe the new procedures carefully before implementation.”
Best Use: Formal emails, instructions, training materials.
Tone: Formal, directive.
Additional Notes: Slightly stronger than “please note,” conveys seriousness.
24. Let me inform you
Definition: Polite phrase to share information or updates.
Detailed Explanation: Slightly conversational, provides a personal touch while being professional.
Scenario Examples:
- “Let me inform you that the report has been finalized.”
- “Let me inform you of the schedule change for the meeting.”
Best Use: Emails, memos, announcements.
Tone: Friendly, professional.
Additional Notes: Adds a conversational and approachable tone.
25. Heads up
Definition: Informal way to alert someone about something important.
Detailed Explanation: Casual alternative to “please note,” often used among colleagues.
Scenario Examples:
- “Heads up, the client requested additional documents.”
- “Just a heads up, the website will be updated tonight.”
Best Use: Casual professional communication, peer emails.
Tone: Friendly, informal.
Additional Notes: Works well for internal teams but not recommended for formal clients.
26. Kindly note
Definition: Polite request for someone to acknowledge important information.
Detailed Explanation: Similar to “please note” but slightly more courteous.
Scenario Examples:
- “Kindly note that the office will be closed next Monday.”
- “Kindly note the changes in the schedule.”
Best Use: Professional emails, formal notices.
Tone: Courteous, professional.
Additional Notes: Often used in business correspondence and formal emails.
27. Take into consideration
Definition: Requests the reader to factor in the information provided.
Detailed Explanation: Useful when information may affect decisions or actions.
Scenario Examples:
- “Please take into consideration the client’s preferences when preparing the report.”
- “Take into consideration the deadlines when planning your tasks.”
Best Use: Professional communication, team guidance.
Tone: Polite, advisory.
Additional Notes: Slightly softer than direct commands, good for collaborative settings.
28. Please acknowledge
Definition: Requests confirmation or awareness of information.
Detailed Explanation: Ensures the recipient has received and noted the message.
Scenario Examples:
- “Please acknowledge receipt of the attached document.”
- “Please acknowledge the updated instructions at your earliest convenience.”
Best Use: Emails requiring confirmation, official notices.
Tone: Polite, formal.
Additional Notes: Often used in professional correspondence to ensure compliance or receipt.
29. Please keep in mind
Definition: Reminds the reader to remember important details.
Detailed Explanation: Friendly and polite way to emphasize significant information.
Scenario Examples:
- “Please keep in mind that the deadline is this Friday.”
- “Please keep in mind that all reports must follow the new format.”
Best Use: Professional and semi-formal communication.
Tone: Polite, advisory.
Additional Notes: Softens the message while still emphasizing importance.
30. I’d like to draw your attention to
Definition: Polite phrase to direct focus to a key point.
Detailed Explanation: Slightly more formal than casual alternatives; emphasizes important information.
Scenario Examples:
- “I’d like to draw your attention to the highlighted changes in the document.”
- “I’d like to draw your attention to the upcoming deadlines.”
Best Use: Emails, reports, presentations.
Tone: Polite, professional.
Additional Notes: Creates a respectful and considerate way to highlight important points.
Conclusion
Using alternatives to “please note” can make your communication feel more personal, thoughtful, and professional. From formal expressions like “kindly be advised” to casual phrases like “heads up”, you can choose the right wording depending on your audience and context. These variations improve engagement, clarity, and warmth in your emails, memos, or messages.
FAQs
1. Can I use informal alternatives in professional emails?
Yes, but only among colleagues or peers. For clients or formal notices, stick to formal alternatives like “kindly note”.
2. Which alternative is best for formal communication?
“Kindly be advised,” “please be informed,” and “for your attention” are highly professional.
3. Are there alternatives suitable for casual communication?
Yes, options like “just a heads up” or “heads up” work well in informal or internal emails.
4. Can these alternatives replace “please note” entirely?
Yes, depending on context. They can add warmth, clarity, or friendliness to your message.
5. How do I choose the right alternative?
Consider tone, audience, and context. Formal alternatives suit professional emails, while casual ones suit peer communication.
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