30 Other Ways to Say ‘Sincerely’ (With Examples)

Expressing yourself with warmth, care, and thoughtfulness often depends on the words you choose. While “sincerely” is a classic way to close a letter or email, there are many alternatives that can make your message feel more personal, professional, or heartfelt.

Using the right word can leave a lasting impression and show genuine care for your recipient.

What Does “Sincerely” Mean?

Sincerely is a closing phrase used in written communication to convey honesty, respect, and authenticity. It signals that the writer genuinely means what they’ve expressed in the message.

Example: “Thank you for your time and consideration. Sincerely, John Doe.”

Is It Professional/Polite to Say Sincerely?

Yes. Sincerely is widely accepted as a polite, professional, and formal way to close letters and emails. It works in both business and personal correspondence, although alternative closings can better convey emotion, familiarity, or creativity depending on the situation.

Pros and Cons

Pros:

• Universally recognized and accepted
• Professional and respectful
• Neutral tone suitable for most situations

Cons:

• Can feel formal or distant in casual contexts
• May lack personal warmth in heartfelt messages

Synonyms For ‘Sincerely’

1. Best Regards
2. Kind Regards
3. Warm Regards
4. Regards
5. With Appreciation
6. Yours Truly
7. Yours Faithfully
8. Yours Respectfully
9. Cordially
10. Respectfully
11. Warmly
12. All the Best
13. Best Wishes
14. With Gratitude
15. With Respect
16. Faithfully Yours
17. Affectionately
18. Yours Affectionately
19. Sincerely Yours
20. With Kindness
21. In Appreciation
22. Peacefully
23. Warmest Regards
24. Yours Warmly
25. Thoughtfully
26. Yours Thoughtfully
27. With Warm Wishes
28. Yours in Friendship
29. With All Good Wishes
30. Yours Optimistically

1. Best Regards

Definition: A polite closing expressing respect.

Detailed Explanation: Used to maintain professionalism while being slightly less formal than “Sincerely.”

Scenario Examples:

• Professional emails
• Correspondence with clients or colleagues

Best Use: Business emails, networking, semi-formal letters

Tone: Polite, respectful

Additional Notes: Safe alternative for most professional contexts

2. Kind Regards

Definition: A friendly and respectful closing.

Detailed Explanation: Slightly warmer than “Best Regards,” it conveys both professionalism and approachability.

Scenario Examples:

• Follow-up emails
• Emails to colleagues you know well

Best Use: Semi-formal communication, friendly professional tone

Tone: Warm, polite

Additional Notes: Works well when building rapport

3. Warm Regards

Definition: A closing that conveys warmth and sincerity.

Detailed Explanation: Suitable for messages where you want to combine professionalism with personal warmth.

Scenario Examples:

• Thank-you emails
• Letters to clients you have an established relationship with

Best Use: Friendly professional letters, personal notes

Tone: Warm, approachable

Additional Notes: Good for situations that require empathy

4. Regards

Definition: A concise, neutral closing.

Detailed Explanation: Less formal than “Sincerely,” commonly used in business communication.

Scenario Examples:

• Routine business emails
• Quick professional notes

Best Use: Neutral professional tone

Tone: Polite, straightforward

Additional Notes: Can feel distant if overused in personal emails

5. With Appreciation

Definition: Expresses gratitude along with a closing.

Detailed Explanation: Adds a layer of thankfulness to the end of your message.

Scenario Examples:

• Thank-you notes
• Emails acknowledging help or support

Best Use: Appreciation-driven correspondence

Tone: Grateful, warm

Additional Notes: Personalizes your message, ideal for professional and casual use

6. Yours Truly

Definition: Traditional closing indicating genuine sentiment.

Detailed Explanation: Often used in formal letters to convey honesty and respect.

Scenario Examples:

• Formal letters
• Personal letters to acquaintances

Best Use: Formal or heartfelt letters

Tone: Respectful, genuine

Additional Notes: Slightly old-fashioned but still effective

7. Yours Faithfully

Definition: A formal British closing for letters to unknown recipients.

Detailed Explanation: Appropriate for formal communication when you don’t know the recipient’s name.

Scenario Examples:

• Business proposals
• Formal inquiries

Best Use: Formal, professional letters

Tone: Formal, respectful

Additional Notes: Mainly used in British English

8. Yours Respectfully

Definition: Expresses high respect to the recipient.

Detailed Explanation: Suitable for formal correspondence and respectful requests.

Scenario Examples:

• Letters to superiors
• Professional requests

Best Use: Formal situations requiring respect

Tone: Respectful, formal

Additional Notes: Works best in traditional or hierarchical contexts

9. Cordially

Definition: Polite and friendly closing.

Detailed Explanation: Conveys respect and warmth without being overly personal.

Scenario Examples:

• Invitations
• Professional but friendly correspondence

Best Use: Professional messages with a touch of friendliness

Tone: Polite, warm

Additional Notes: Less commonly used today, adding a classic feel

10. Respectfully

Definition: Shows consideration and honor toward the recipient.

Detailed Explanation: Often used in professional and formal contexts.

Scenario Examples:

• Letters to officials
• Diplomatic correspondence

Best Use: Formal professional communication

Tone: Respectful, serious

Additional Notes: Ideal for situations requiring formal respect

11. Warmly

Definition: Friendly and personal closing.

Detailed Explanation: Conveys genuine care and emotional warmth.

Scenario Examples:

• Personal notes
• Friendly business communication

Best Use: Casual professional or personal letters

Tone: Warm, approachable

Additional Notes: Makes emails feel more personal

12. All the Best

Definition: Casual and friendly closing.

Detailed Explanation: Optimistic and well-wishing, suitable for informal messages.

Scenario Examples:

• Emails to friends or colleagues
• Light-hearted correspondence

Best Use: Informal professional or personal messages

Tone: Friendly, optimistic

Additional Notes: Versatile, widely accepted in email culture

13. Best Wishes

Definition: Positive and kind closing phrase.

Detailed Explanation: Conveys good intentions and friendliness.

Scenario Examples:

• Greeting cards
• Emails wishing someone success

Best Use: Personal and semi-formal communication

Tone: Friendly, thoughtful

Additional Notes: Works well in celebratory contexts

14. With Gratitude

Definition: Expresses thankfulness at the end of a message.

Detailed Explanation: Highlights appreciation, adding emotional depth.

Scenario Examples:

• Thank-you emails
• Appreciation letters

Best Use: Gratitude-focused correspondence

Tone: Grateful, warm

Additional Notes: Suitable for personal and professional use

15. With Respect

Definition: Formal closing emphasizing deference.

Detailed Explanation: Adds a sense of professionalism and politeness.

Scenario Examples:

• Letters to mentors or supervisors
• Formal professional correspondence

Best Use: Formal and respectful contexts

Tone: Respectful, serious

Additional Notes: Similar to “Respectfully” but slightly less formal

16. Faithfully Yours

Definition: Indicates loyalty and sincerity.

Detailed Explanation: Often used in formal or heartfelt letters.

Scenario Examples:

• Business correspondence
• Personal letters expressing loyalty

Best Use: Formal or emotionally sincere messages

Tone: Formal, genuine

Additional Notes: More personal than “Yours Faithfully”

17. Affectionately

Definition: Expresses warmth and care toward the recipient.

Detailed Explanation: Used for personal letters to close friends or family.

Scenario Examples:

• Letters to loved ones
• Heartfelt notes

Best Use: Personal and emotional messages

Tone: Warm, affectionate

Additional Notes: Too intimate for professional use

18. Yours Affectionately

Definition: Combines respect and warmth.

Detailed Explanation: Formal yet personal closing for family or close friends.

Scenario Examples:

• Family letters
• Close personal communication

Best Use: Personal and affectionate letters

Tone: Warm, respectful

Additional Notes: Not suitable for business

19. Sincerely Yours

Definition: A traditional formal closing.

Detailed Explanation: Emphasizes honesty and sincerity in the letter.

Scenario Examples:

• Professional letters
• Personal letters where formality is desired

Best Use: Formal professional and personal letters

Tone: Respectful, genuine

Additional Notes: Standard and widely recognized

Also Read This: 30 Other Ways to Say ‘Can We Talk on the Phone’ (With Examples)

20. With Kindness

Definition: Polite, warm closing.

Detailed Explanation: Conveys friendliness and thoughtfulness.

Scenario Examples:

• Emails to colleagues or friends
• Notes expressing gratitude or care

Best Use: Friendly professional or personal letters

Tone: Warm, polite

Additional Notes: Ideal for empathetic communication

21. In Appreciation

Definition: Highlights gratitude in closing.

Detailed Explanation: Good for messages where recognition is important.

Scenario Examples:

• Thank-you letters
• Acknowledgment notes

Best Use: Gratitude-focused professional or personal messages

Tone: Grateful, respectful

Additional Notes: Professional and personal applications

22. Peacefully

Definition: Conveys calmness and goodwill.

Detailed Explanation: Less common, brings a gentle touch to letters.

Scenario Examples:

• Personal letters
• Reflective correspondence

Best Use: Informal and personal letters

Tone: Gentle, calm

Additional Notes: Unique, poetic touch

23. Warmest Regards

Definition: Strongly warm and polite closing.

Detailed Explanation: Adds extra warmth compared to “Warm Regards.”

Scenario Examples:

• Letters to clients you value
• Emails to friends or colleagues

Best Use: Friendly, semi-formal messages

Tone: Warm, respectful

Additional Notes: Slightly more personal than standard closings

24. Yours Warmly

Definition: Combines warmth with formality.

Detailed Explanation: Suitable for semi-formal correspondence that is friendly.

Scenario Examples:

• Professional thank-you notes
• Personal correspondence

Best Use: Semi-formal and friendly letters

Tone: Warm, professional

Additional Notes: Strikes balance between professional and personal

25. Thoughtfully

Definition: Indicates care and consideration.

Detailed Explanation: Implies you’ve considered the recipient’s feelings in your message.

Scenario Examples:

• Personal emails
• Professional emails with a sensitive subject

Best Use: Empathetic correspondence

Tone: Thoughtful, warm

Additional Notes: Good for emotionally aware communication

26. Yours Thoughtfully

Definition: Personal yet respectful closing.

Detailed Explanation: Adds a sense of care to professional or personal letters.

Scenario Examples:

• Notes of encouragement
• Personal letters

Best Use: Personal, semi-formal communication

Tone: Respectful, considerate

Additional Notes: Works well for sensitive topics

27. With Warm Wishes

Definition: Closing that combines good intentions with warmth.

Detailed Explanation: Expresses hope and friendliness to the recipient.

Scenario Examples:

• Holiday greetings
• Emails celebrating achievements

Best Use: Friendly, personal messages

Tone: Cheerful, warm

Additional Notes: Versatile for personal and semi-professional communication

28. Yours in Friendship

Definition: Conveys personal connection and trust.

Detailed Explanation: Appropriate for close friends or allies.

Scenario Examples:

• Letters to friends
• Correspondence among trusted colleagues

Best Use: Friendly personal letters

Tone: Warm, personal

Additional Notes: Avoid in formal or business settings

29. With All Good Wishes

Definition: Polite and positive closing.

Detailed Explanation: Conveys well-wishing and thoughtfulness.

Scenario Examples:

• Personal letters
• Professional greetings

Best Use: Friendly, polite communication

Tone: Positive, respectful

Additional Notes: Safe and polite for various contexts

30. Yours Optimistically

Definition: Conveys positivity and hope.

Detailed Explanation: Good for encouraging letters or emails expressing hope for outcomes.

Scenario Examples:

• Letters to mentees or students
• Emails with hopeful messages

Best Use: Positive, uplifting correspondence

Tone: Hopeful, warm

Additional Notes: Inspires optimism in the reader

Conclusion

Choosing the right closing word can transform the tone of your message. Whether you need something formal, professional, warm, or personal, these 30 alternatives to “sincerely” provide versatile options to express your care and authenticity effectively.

FAQs:

1. Can “sincerely” be used in casual emails?

Yes, but alternatives like “Best Wishes” or “Warmly” may feel more natural in informal contexts.

2. What is the most professional alternative to “sincerely”?

 “Best Regards” and “Yours Faithfully” are safe professional options.

3. Which closings convey warmth? 

“Warm Regards,” “Yours Warmly,” and “With Kindness” are ideal for a warm tone.

4. Are these alternatives suitable for emails?

Yes, all alternatives can be adapted for emails, letters, or notes depending on context.

5. How do I choose the best closing? 

Consider the relationship, tone, and context of your message to select the most appropriate closing.